Scanning document and sending it as an email attachment is common practice in today’s digital age. It saves time and makes it easy to share documents with others. If you have an HP printer, you can easily scan a document and send it as an email attachment. In this article, we will guide you How to Scan to Email From HP Printer, step by step.
How to Scan to Email From HP Printer
Step 1: Check Your Printer’s Compatibility
Before start scanning to email, make sure HP printer is compatible with this feature. Not all HP printers support scanning to email, so it’s essential to check printer’s user manual to see if it supports this feature. Alternatively, you can go to HP website and search for printer’s model to see if it supports scanning to email.
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Step 2: Connect Your Printer to the Internet
To scan to email from HP printer, you need to connect it to internet. You can connect your printer to internet using wired or wireless network. If printer has touch screen, you can connect it to internet directly from printer. If not, you can connect printer to internet using HP Smart app or printer software.
Step 3: Configure the Email Settings
To scan to email, you need to configure printer’s email settings. You need to provide email address, SMTP server address, and port number. SMTP stands for Simple Mail Transfer Protocol, and it is protocol used to send email messages over internet. Can find SMTP server address and port number from email service provider.
To configure email settings on your HP printer, follow these steps:
- Press “Home” button on your printer’s control panel.
- Select “Email.”
- Select “Email Setup.”
- Follow on-screen instructions to configure your email settings.
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Step 4: Load the Document
Now it’s time to load document that you want to scan. Place document face down on scanner glass or face up in automatic document feeder (ADF), depending on your printer model. Make sure document is aligned correctly to avoid any distortions in scanned image.
Step 5: Start the Scan
Once you have loaded document, you can start scan process. You can initiate scan from your printer’s control panel or from computer. To initiate the scan from your printer’s control panel, follow these steps:
- Press “Home” button on your printer’s control panel.
- Select “Scan.”
- Then Select “Email.”
- Select email address want to send scanned document to.
- Select scan type, color, and resolution.
- Press “Scan.”
Scanning process will start, and printer will automatically save scanned document as PDF file and attach it to email message.
Step 6: Preview and Edit the Scanned Document
Before you send scanned document, you can preview and edit it to ensure it looks way you want it to. You can preview scanned document on your printer’s control panel or on computer screen, depending on printer model.
If you want to make any edits to the scanned document, you can use HP Smart app or any other PDF editor to edit document.
Step 7: Send the Email
Once satisfied with scanned document, you can send email. Your printer will automatically send email with scanned document as an attachment to email address you specified in email settings.
Conclusion
Scanning to email from an HP printer is convenient way to share documents with others. You can easily scan document and send it as an email attachment using HP printer. Before start scanning to email, make sure printer is compatible with this feature and that it is connected to internet. You also need to configure email settings on printer and load document that you want to scan.
