Five key differences between QuickBooks Online and Desktop

Manage Your Finances

QuickBooks is accounting software that assists companies in bookkeeping, bookkeeping, payroll, inventory management, and other financial tasks. You are also able to generate financial statements and reports. QuickBooks was developed by Intuit, a California-based company, to automate common tasks and save accounting and paperwork time. Hundreds of thousands of small businesses around the world use QuickBooks to track their financial position. It can be further customized to suit your needs, so it can be applied to a variety of businesses.

1) QuickBooks Cloud vs On-Premise

QuickBooks Online is Intuit’s cloud-based accounting software. The main difference between QuickBooks Desktop Hosting in the Cloud and QuickBooks on-premises is that QuickBooks Online does not require a computer to be installed. This is accounting software that runs on the Internet. All product and feature upgrades are available through QBO, as well as automatic data backups and the option to restore company data from backups.

QuickBooks Desktop, on the other hand, is popular among business owners and accountants because it is locally installed software. It is important to note that QuickBooks Desktop is only accessible to Windows computers. A locally installed Mac-based QuickBooks solution allows Mac users to check in to QuickBooks for Mac.

2) Ease of Use

QuickBooks Online is cloud-based and can be accessed on Hosted Virtual Cloud Desktop which does not require an installation, which makes it a little easier to use. QuickBooks Desktop, on the other hand, can be downloaded and installed on a single computer in minutes. Installing QuickBooks Desktop on multiple computers is a bit complicated because each computer needs access to company data files.

With QuickBooks online dashboard feels very user-friendly with clear graphics. The mobile app experience is also very smooth. On the other hand, QuickBooks Desktop can feel complicated. The only way you can see your cash flow/pending invoices/etc. on the desktop version is by scrolling through your folders and files on the dashboard. 

The QuickBooks Desktop interface might surface as clunky and outdated in an increasingly image-heavy, mobile-based world.

3) Scalability

As your business grows, you can easily upgrade to one of the QuickBooks Online options. You can also extend the functionality with other Intuit products such as QuickBooks Time and QuickBooks POS. 

 In contrast, as your needs evolve, you can upgrade to one of the QuickBooks desktop editions. However, when you upgrade, you need to convert your data from one software solution to another. This can be a time-consuming and complicated process.

4) Integrations

QuickBooks Online provides integrations for payments, CRM, project management, payments, payroll, billing, inventory and more. With over 500 connectors and a much easier integration process, you can use third-party apps directly from QuickBooks Online without having to sync or import data. 

QuickBooks Desktop offers many integration possibilities with over 200 third-party apps, making it one of the more connected desktop software solutions. However, it is inferior when compared to QuickBooks Online’s 500+ connectors.

5) Customer Service and Support

One major difference between QuickBooks Desktop Pro and QuickBooks Online is customer service. It’s not included with the desktop version of the program. You will have to pay extra bucks if you want technical support. Users of the QuickBooks Online edition can contact customer service by phone or online easily.

This article explores many features and attributes to help you with your decision to convert quickbooks online to desktop. If you still can’t decide, let hosting providers like Apps4Rent help you decide which would be better option for your business. They also have expertise in services such as to migrate email to Office 365 with 24×7 support.


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